GUIDELINES ON PROCESSING OF APPLICATIONS FOR RESIDENCE PERMIT REPLACEMENT AFTER THE DEADLINE -31STOCTOBER, 2020
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GUIDELINES ON PROCESSING OF APPLICATIONS FOR RESIDENCE PERMIT REPLACEMENT AFTER THE DEADLINE -31ST OCTOBER, 2020
With reference to the Statutory Instrument (SI) No. 9 of 2019 of replacing the booklet type of Permits with digital card permits where all holders of Residence Permits were required to apply for replacement of the booklet type permit with the Digital Card Permits before 31st October, 2020.
The following are some guidelines on submitting applications after the deadline as well as holders of other types of Temporary Residence Permits who have been unable to extend their permits online.
A. APPLICATIONS FOR REPLACEMENT OF RESIDENCE PERMITS AFTER DEADLINE (31ST OCTOBER, 2020)
Applications for replacement of residence permits made after 31stOctober, 2020, either as online or walk-in applications shall be considered for processing, subject to payment of the statutory fee for a Temporary Permit.
B. APPLICANTS HAVING PASSPORTS WITH VALIDITY OF LESS THAN 6 MONTHS
Applicants for replacement of Residence Permits after the deadline having passports with a validity of less than 6 months should submit their applications in person through a walk-in application. This category should not submit their applications online. Since they would have applied after the deadline, they should equally be subjected to payment of the statutory fee for a Temporary Permit.
C. APPLICANTS HAVING EXPIRED PASSPORTS OR WITH VALIDITY OF LESS THAN 6 MONTHS, WITH GENUINE REASONS.
Holders of Residence Permits who have been unable to apply for replacement because they have failed to renew their passports due to reasons beyond their control may be allowed to continue holding the booklet type of Residence Permit until such a time the passport issuing authority resumes the issuance and renewal of passports. Such persons must have formally written to the Director-General of Immigration on their inability to apply for a replacement. The request should clearly state the reasons as well as providing documentary evidence to support the claim.
Upon renewal of their passport, the holder must apply for replacement through a walk-in process. They will not be subjected to payment of statutory fee for Temporary Permit.
Those who will fail to substantiate their claim will be subject to payment of a statutory fee for a Temporary Permit.
D. EXTENSION OF OTHER TYPES OF PERMITS BY APPLICANTS HAVING PASSPORTS WITH VALIDITY OF LESS THAN 6 MONTHS.
Applicants for extension of other types of Permits (Employment Permits, Study Permits, Investors Permits etc) having passports with a validity of less than 6 months should submit their applications in person through a walk-in application. This category should not submit their applications online. The applicants will be allowed to submit and pay for the extension. However, they will only be able to collect the permit upon the presentation of a renewed passport.
In the interim, the approval letter will suffice as proof of renewal. The card will only be collected upon updating the applicant’s record. This updating of the record will be done by the Zambia Immigration Management System (ZIMS) administrators only. There must always be audit trail of instructions on the system by the responsible executives.
E. ADMISSION OF ENRTY TO HOLDERS OF RESIDENCE PERMIT BOOKLETS
Returning residents with Residence Permit Booklets, who successfully submitted applications for replacement before the deadline but are yet to collect the Residence Card, must be allowed entry upon production of proof of payment. Those who fail to show such proof may be placed on a Report Order to apply for replacement.
These guidelines do not negate, in any way from the current procedures for handling Residence Permit Holders who have stayed out of the country in excess of six (6) months without notifying the Director-General of Immigration.
NEW DELHI
December 18th, 2020
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